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Role of a Company Secretary
By virtue of professional education and training, a Company Secretary has become an important person in the corporate world. He is a vital link between the company, the board of directors, the shareholders and governmental agencies. A Company Secretary has been recognized by various enactments as one of the principal officers of the company.

A Company Secretary (CS) assists corporaters to carry out various functions in finance, accounts, legal, administrative and personnel areas in addition to his own secretarial duties and responsibilities. In fact, his role starts from the very moment when the idea of formation of a company is conceived. As such his responsibilities may very from company to company. Company Secretaries are also called upon to act as corporate development planners responsible for identifying expansion opportunities and arranging foreign collaboration, amalgamations, takeovers, reconstructions, reorganizations and winding up of companies.

 
How to Become a Company Secretary
The Institute of Company Secretaries of India (ICSI) is the only institute from where a person can qualify to become a CS.
The Institute of Company Secretaries of India, New Delhi (Constituted under the Company Secretaries Act, 1980) provides opportunities to launch a career in Company Secretary ship. Situated at 22, Institutional Area, Lodhi Road, New Delhi, it has four regional offices at Calcutta, Delhi, Mumbai and Chennai and 34 branches located in almost all major cities.
CS aspirants, after passing plus two examination are supposed to clear the foundation course within three years. The graduates have to clear only the intermediate and final examinations conducted by the institute for which they have to get themselves registered with ICSI. This registration is valid up to five years during which a candidate has to pass all the examinations.
 
The Course
The course has been divided into four groups-two for the Intermediate and two for the Final Examination. In each group there are four papers. All papers are related to corporate laws, financial management, labour and personal law, tax law, cost and management accountancy, etc. The courses are formulated in such a manner that a person gets the basic knowledge of all the laws, economic as well as general, with emphasis on the corporate laws.
To pass the group examination, one has to secure at least 40 percent in all the papers and 50 percent in aggregate. The course structure is designed in a way that it can be managed through self study but one can also attend the classes at study centers established by the institute. For this, one has to get enrolled at the study center by paying a fee. The institute also provides postal support and the study material can be obtained from the study centers on payment.
 
Courses at ICSI
Foundation Course and Intermediate Course
Eight months Foundation Course (For 10+2 Pass or equivalent.). The Institute conducts examination by registering students and imparting coaching through distance education as well as optional oral classes for the Company Secretary ship Course.
   
Bullet Eligibility for Admission
  (i) Students who have passed Senior Secondary (10+2 or equivalent) examination in any stream, excluding Fine Arts can join the course.
  (ii) Students who have appeared or enrolled themselves for appearing in the Senior Secondary (10+2 or equivalent) examination are also eligible for provisional enrollment. However, proof of passing of the said examination is required to be furnished within 6 months of the provisional enrollment.
  (iii) There is no minimum percentage for admission to the Foundation Course.
Bullet Examination:
  Admission is open throughout the year and examination are held twice a year, i.e. in June and December.
Bullet Subjects of Foundation Course:
  1. Business Communication
2. Business Laws and Management
3. Principles of Accountancy
4. Economics and Statistics.
Bullet Qualifying Marks:
  A students shall be declared to have passed the Foundation Examination if he/ she secures at one sitting a minimum of 40% marks in each subject and 50% marks n the aggregate of all subjects.
 

The Institute imparts compulsory postal tuition. Students are provided with study material on each subject at the time of enrollment. In addition to compulsory postal tuition, students have the option to attend the coaching classes organized by the Institute through its 40 offices all over India. A student will be required to successfully complete postal or oral coaching to become eligible for admission to the examination.

  The Institute allows the option of writing the response sheets under postal coaching and examination in English or Hindi medium. The study material at present however, is being made available in English only.
  Candidates who pass the Foundation examination are eligible to seek direct registration to the Intermediate Course of Company Secretary ship.
Bullet Course Fee :
  Rs. 950, payable at the time of registration (subject to revision by the Institute from time to time) 50% concession is granted to the candidates belonging to SC/ST categories.
Bullet Application for Admission :
  Enrollment for Foundation Course is open throughout the year. For appearing in June Examination, enroll by 30th September and for appearing in December Examination, enroll by 31st March. Application for admission is to be made in prescribed from FC-1 together with attested copies of date of birth and passing of Senior Secondary Examination / proof enrollment for appearing in examination.
  For further details, a copy of the prospectus of the Foundation Course can be obtained on payment of Rs. 35 (including postage) (subject to change by the Institute) by way of demand draft / pay order / postal order drawn in favor of the Institute of Company Secretaries of India, or by tendering Rs. 25 in cash at the Reception Counter of the Institute’s headquarters or at offices of its Regional Centers.
Bullet Address for obtaining application forms:
  The Institute of Company Secretaries of India. ICSI House 22, Institutional Area, Lodi Road New Delhi 110003.
Bullet Addresses of the Regional Councils of the ICSI
  Calcutta Centre of ICSI : 18-A, Evereset House (18th Floor) 46-C, Chowringhee Road,
Bullet Chennai Centre of ICSI:
  4, Wheatcrofts Road, Nugambakkam, Chennai – 600034
Bullet Mumbai Centre of ICSI:
  Plot No. 13, Jolly Maker Chambers No. II. (1st Floor), Nariman Point, Mumbai- 400021.
Bullet Intermediate Examination(Eligibility):
 

B.A./B.Sc./B.Com/ students of any discipline excluding Fine Arts are eligible.

  Those who have passed Foundation Course Examination can seek direct registration to the Intermediate Course of Company Secretary ship.
Bullet Subjects
 
   
Group I:
* General Laws and Procedures
* Personnel Management and Industrial Laws
* Tax Laws · Cost and Management Accounting.
Group II:
* Company Law and Practice 1
* Company Law and Practice II
* Economic and Other Legislations
* Company Accounts
Bullet Exemption from individual papers
  Following exemptions are available on the basis of qualification mentioned under each paper subject to the condition that the candidate should have obtained fifty percent or more marks in the aggregate in the examination on the basis of which the exemption is claimed :
  1. Company Accounts : Theory and practice
  Masters of Corporate Secretary ship / M.Com / M.B.A. (with Accountancy as one of the subjects at M.A. (C.S.)/B.Com level and with full paper in Cost Accounting / Management, Accounting / Financial Management at Master of Corporate Secretaryship / M.Com. / M.B.A. level and must have secured fifty percent marks in the subject concerned) of a recognized university or institution.
  2. General Laws and Procedures :A Degree in Law or Master of Corporate Secretaryship.
Bullet Cost and Management Accounting
  Master of Corporate Secretaryship /M.Com. / M.BA. (must have offered a full paper either in Cost Accounting or Management Accounting and secured fifty percent marks in the subject concerned.)
  Final Examination (Subjects)
 
   
Group I:
1 Financial management
2 Corporate Planning and Management Information
3 Management Control and Audit.
Group II:
4 Corporate Tax Management and Planning
5 Indirect Taxation-Law and Procedures
6 Drafting and Convincing.
Group III :
7 Company Law and Practice
8 Directors, Board and related Secretarial Practice
9 Advanced Secretarial Practice (relating to Economic and other Legislations).
Bullet Postal / Oral Coaching Facilities for Final Exam:
  The Institute imparts compulsory postal tuition for the intermediate and the final examination to its registered students. Non-commerce students are required, in addition, to compulsorily undergo coaching for the Intermediate examination. Regional Councils and offices of the Institute also conduct oral coaching classes for the benefit of the students in addition to compulsory postal tuition imparted by the institute.
  A student is required to successfully complete coaching in classes in order to become eligible for admission to the Intermediate/Final examination. Registration is open throughout the year. Candidates registered up to and including the month of February in a year are eligible for appearing in Intermediate examination held in December of that year. Those registered up to and including the months of August in a year are eligible to appear in the Intermediate examination held in June of next year subject to completion of coaching.
  A student is admitted to the Final Examination only after a minimum period of nine calendar months has elapsed since his passing the Intermediate examination. He will, however, be eligible to appear in only one group of the Final examination held following the session of examination in which he completes Intermediate examination, subject to completion of coaching.
Bullet Month of Examination
  The examination is conducted twice a year in June and December.
 
Job Prospects
The demand for company secretaries is growing. A fresh CS may be appointed company secretary or assistant secretary at the middle or senior management level. A CS can hope to rise to the rank of Chairman of the company. Company Secretaries, by virtue of their academic qualifications and expertise, are taken on the company’s governing board. A CS may prefer to work on his own after the ICSI gives him due recognition.
 
Self-Employment Opportunities
A member of the Institute may practice as a practicing company secretary after obtaining a certificate of practice.
He may also act as a share transfer agent, share and stock broker, a secretarial auditor, consultant or an adviser to a company on management including any legal or procedural matter falling under the Capital Issues (Control) Act, 1947, the Industries (Development and Regulation Act, 1951.
The Company Secretary ship qualification has been recognized by some of the universities for the purpose of appointment as Lecturers. The institute also appoints its members to act as part-time examiners to evaluate students’ response sheets under its postal tuition scheme or as part-time lectures for its various oral tuition centers. The members are also given various academic assignments, such as preparation, revision/review, etc. of postal coaching material and also for academic or research assignments in the fields for accountancy, law or management.
 
Remuneration:
Company Secretaries command high salaries, as compared to other managerial staffs. The scale varies from company to company and also depends on the kind of experience and knowledge the candidate commands. Here is a ballpark figure.
   
Junior Secretarial Officer Rs. 8000 plus per month
Deputy Company Secretary Rs. 12000 plus per monhth
Company Secretary Rs. 15000 plus
Financial Controller RS. 25000 plus per month
 
Examination Centers:
   
Bullet Current Examination Centers
  Ahmedabad, Allahabad, Bangalore, Baroda, Bhopal, Bhubaneswar, Mumbai (Churchagete), Mumbai (Muland), Calcutta, Indore, Jaipur, Jamshedpur, Kanpur, Lcuknow, Chennai, Madurai, Mangalore, Modinagar, Nagpur, Panaji, Patna, Pondicherry, Pune, Ranchi, Ranchi, Shimla, Jammu/Srinagar, Tiruchirapalli, Thiruvanathapuram, and Visakhapatnam.
Bullet Overseas Center
  Dubai (on experimental basis).
 
 
 
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